How to create and open a microsoft word document. Create a desktop shortcut for a Microsoft Office application. How to Create Word and Excel Documents from a Template
Having learned how to create content in the Word editor, the user will be able not only to quickly systematize the structure of the document, but also instantly access each section without having to scroll through page after page.
Automatic table of contents- this is a built-in function of the program, with the help of which a list of sections and subsections is created open document. main feature The option is interactivity. To open required section file, just click on the appropriate item in the content.
If necessary, the user can edit the styles of the created list or create his own view.
Another advantage of automatic contents is to update them.
If you change the title of any section of the document or its page number, this data will immediately appear in the table of contents. There is no need to change anything manually.
What to do before creating
Before you start creating an automatic one, you should think over the following details:
- Make sure that all document headings and subheadings are formatted according to the inline styles. To create a section title, select the desired text and in the “Home” tab, click on “Styles”. For a section, select “Heading 1”, for a subsection – “Heading 2”, and so on;
The correct arrangement of document levels will allow you to quickly navigate its structure and will make the table of contents as convenient as possible.
- Prepare a place for keeping. It can be at the beginning or end of the document on a new sheet. According to the standard, the table of contents page is not numbered.
Instructions for Word 2003 and 2007 versions
Word 2003
In Word 2003, users cannot create automatic tables of contents by selecting . Only the header markup feature is available. Follow the instructions:
1 Open a document, which contains text unformatted with headings;
2 Add levels. To do this, select each subheading in turn, click on the tab "Format" and in the styles tab, select the first, second or third levels;
3 Once all the headings are formatted, you can move on to creating organized content. Click on the menu item "Insert";
5 In the window that opens, check the box "Page numbers to the right". This will allow you to visually highlight the section and its page number. In field "Sample" you will see a preview of the content;
6 In the same window, open the tab "Table of contents";
7 Press the key "Structure panel" to make it inactive. If this is not done, appear system error when creating a list of sections;
8 Click on "OK".
To update the sections field right click on the content and select the update method - page numbers only or the entire update.
Fig.7 – result of creation in Word 2003
Word 2007
In Word 2007, you can only create an automatically collected list of sections.
The user cannot manually create the arrangement of paragraphs and subparagraphs of the “Table of Contents” function in this version of Word. Follow the instructions:
- Open a document in which all the headings have been created in advance;
- Create a blank sheet at the beginning or end of the file;
- Go to the "Links" tab;
- Click on the “Table of Contents” item and select its template from the drop-down list;
It does not update automatically after changes are made to the body of the document.
To edit a list, select it by double-clicking.
Now you can create formatting for list items − highlight headings with bold or italic text, change color, use a highlighter.
Remember! If you change the value of the section name, page numbers, or add a new part, you must manually update the table of contents for the changes to be reflected. Otherwise, when you try to print, error text will appear instead "Header not defined".
To update the content, click on it and in context menu Press "Update content" or go to the tab "Links" and click on "Update table".
We do it in Word 2010
Starting from version 2010, you can create fully automated options in Word.
Their main difference is that the program itself monitors changes in the document and updates its contents. The user no longer needs to monitor this.
Once created, it will appear on the left side of the window. By clicking on one of the blocks, you are automatically taken to the corresponding page of the file.
Word 2016 User Guide
In 2016, versions of the Word program are created according to the same principle as in the 2010 version.
The only difference is the presence of more user-friendly interface and more opportunities to work with custom templates.
Two ways to create:
Automatically– used for a ready-made document in which the headings are highlighted;
Manually– if the page content is empty and the user wants to add headings for further writing.
To add an auto-collectible to a blank page of a finished document, follow the instructions:
- Open MS Office Word file and make sure all sections are highlighted properly. If necessary, use the key "Styles" and remove/add partitions yourself;
- Next, open the “Links” tab, as shown in the image below, and click on the creation block. Next you will see a list of available templates. By clicking on one of them, a ready-made list of headings will appear on the page;
Fig. 13 - choosing a template in Word 2016
The finished table of contents in Word 2016 can be easily edited. The title “Table of Contents” itself can be changed, deleted or moved.
Also, to create the desired look it is possible to correct the arrangement of list items or add new elements .
To change the contents of an object, double-click on it with the mouse. Then open the context menu. With its help, fields, codes and field values are changed, new ones are added, paragraph formatting.
To create a table of contents for an empty document, in the template selection window, click on "Manual table of contents":
Now you need to independently enter the names of the document paragraphs of the first, second and third levels. Also, you must manually add all page numbers.
To add a new item to the table of contents, click on it right click mouse and click on "Add field" , and then select a field level.
Fig. 17 - editing
Thematic videos:
Greetings to all, friends! I noticed that many people on the Internet are looking for information on how to create a Word document online. Today I will share with you my thoughts on why this is generally needed and when it can come in handy.
Actually create Text Document It’s enough just to use the existing programs in the operating system. I already wrote how to do this in the article “”. But, if you are the owner of a tablet, then you may really need to create Word documents online. Since the format of such documents is considered a de facto standard, they are most often required to be used.
Today I will tell you about the two most popular and free services for creating and editing Word documents online. Many people want to work in services without registration, but this is impossible.
Yandex - documents
I learned about this service when I began collecting information on the topic of this article. Any owner can use it as part of using Yandex disk. After opening the Yandex disk, you will see a message, see below.
Interface for creating documents on Yandex diskNow you can click the Create button and select the document type.
Type selection document being created on Yandex disk The service for working with Word documents is provided by Microsoft (Microsoft) - also in demand. Many people use it, as it is intuitively simple and easy to learn. Here you can create spreadsheets and online presentations. But our goal is a text document, so we select it.
Word Online interface Essentially this is Word editor Pad, but with the possibility of . The only thing is that to work with it you will need Yandex Disk and the Internet. The possibilities are, of course, limited, but to create simple documents this is quite enough. We type the text, format it and save it to our computer. A copy of your document is automatically saved on Yandex disk and will always be available to you.
By the way, working with Yandex Disk will give you more room for maneuver, so to speak. What I mean is that you can not only upload documents onto it and edit them in the future, but also pictures, audio and video files. It is also possible to share any file with your friends.
Google Docs is a clear favorite
Why a favorite, you ask? It's simple - today almost everyone has an email in this service (the address ends in @gmail.com). This allows you to automatically use all Google apps, including documents. It has much greater capabilities for editing documents for free use compared to the previous one.
So how to work with Google Docs.
First, I want to note that Google is generally not picky about browsers. You can use absolutely anyone - Chrome, Opera, Firefox, Safari or even standard Windows browser.
So you need to go to home page Google, log in to your mail and open an additional menu, as in the screenshot.
Google services menu
After that, click the “More” button and select the “Documents” section in the list that appears. Next, for those who have a slow or Mobile Internet, you should wait a little while the system initiates all the necessary procedures. Once everything is downloaded, you will be prompted to create new document by clicking on the "Plus" button in the lower right corner of the screen.
Add interface Google Docs That's basically all you need to know about creation. If you are an advanced PC user, you will immediately see that the appearance of the online service is incredibly similar to the interface. It has all the same features that are present in the regular version. Here you can create your own styles, insert pictures, change the font and its spelling, check the text for errors (the “Spelling” menu), work with tables and much more.
Appearance of the Google Drive text editor After you finish working with the service, you need to correctly save all changes. There are two ways:
- V cloud storage Google, so you can subsequently access it from anywhere;
- Save the created document to your computer for future use.
If you chose the first option, then you just need to close the tab with the document. He can do it boldly and not be afraid of anything. U Google service Docs has a wonderful feature - it automatically saves any changes to the document in case a tab is accidentally closed or your computer suddenly turns off. Still, it happens to us: someone presses the wrong button, and someone’s light disappears, you never know.
But if you need to download the created and edited document to your PC, then you need to follow these steps:
- click the “File” button in the top right;
- select the “Download as” submenu and click on the required format.
I would like to give advice - always download in DOCX format, since this is the main one for . In the future, you will be able to open the file on any computer that has MS Office pre-installed. Other formats, of course, are also actively used by many, but I would not recommend that you download in them.
Microsoft online
Also a wonderful service for creating and editing Word documents online. It's great because its interface is exactly the same as the regular PC version. To work with it you need to log in using your account on the Microsoft website, and if it is not there, then go through a simple registration procedure.
Once you get to the service, you will be surprised how much it appearance similar to the Word you are used to. If other resources have slight differences and their own, so to speak, chips, then there is no difference here. The most common Word, but only online.
Video: review of the online version of Word
If you have mail from Yandex or Maila.ru, then this is the online office that is used to edit documents in your Yandex-Dick or Cloud-Mail cloud storage.
I sincerely hope that you learned something new and interesting from this article. I will be especially glad if the information is useful to you in the future!
Subscribe to blog updates if you haven't already, there's a lot of interesting things ahead!
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Before you start working in Microsoft Word, you need to learn how to create new documents. The process is quite simple. With our instructions you will figure it out very quickly.
Using Hot Keys
As you know, hotkeys can significantly speed up your computer work. Likewise in Microsoft Word, basic operations can be performed by pressing the appropriate key combination.
If we want to create a blank document, without formatting, completely ready for use, we should click:
This must be done with the editor running.
It will be useful for you: here are all the main Word keyboard shortcuts
Using the editor menu
Launch Microsoft Word. In the upper left corner, click the "File" button. Select "Create". A menu will open with all available templates. You need the "New Document" item. Select it and click the "Create" button.
The document will be created, you will see a blank sheet without formatting. Now you can work with it.
Windows context menu
If the package is installed on your computer Microsoft programs Office, the functions for creating new documents are built into the Windows context menu.
Go to the folder in which you want to place the future document. Call the context menu by right-clicking on any free place folders. From the menu that appears, select New, then Microsoft Word Document. It will be created.
Let's now give it its name. Select and call the context menu again. Now click on the “Rename” item. Type the desired value and click "Enter".
Now launch it and you're good to go.
Create a Document Template
If you often work with documents that have a similar structure, then it makes sense to create a template for them.
Word template - basic structure document, which includes the location individual elements, text formatting settings. An example of a template is an official letter. The company logo is in the top center, information about the director is on the side, etc.
Every time you need to write a letter to your clients, all you need to do is create a new document based on ready-made template, and add the desired text.
So, how can you create a new template in Word. Launch the editor and create a new document. Please format it accordingly. Add all the necessary elements and graphics. Once this is finished, go to the "File" menu, and click the "Save As" button. In the window that opens, select the file type "Word Templates" and the location of the template. Click the "Save" button.
Now when you need to open it, just select the template from the list.
Video for the article:
Conclusion
Use our instructions to create a new Word document. The templates feature will be useful to you if you often use the same type of documents in your work.
Want to learn how to make footnotes? Then read our guides.
In the previous article we talked about how to make a landscape sheet in Word.
Why look for information on other sites if everything is collected here?
techprofi.com
MS Word - creating a new document
You must have one of the versions installed on your computer windows editor microsoft office word. If you don't have the program yet, you can download Microsoft Office 2007 for free here. Then you need to install it, and you can get to work. There are several ways to create a Word document. Open in windows explorer the folder in which the new document will be located. The next step is to call up the context menu for this folder, select New, then Microsoft Word document. You will have a new text document named document microsoft word, and extension .doc. To complete the operation, enter the desired name and press enter.
The second method is to launch the Word editor by double-clicking on its icon on the desktop or in the taskbar. An editor window will open in front of you. Then there are two ways: save the empty document in the desired location indicating the name, or first enter the text information, and only then save. This is done as follows: click file, then save as. In the window that opens, enter the document name, extension and location. Finally, click the save button.
In both of these options, we looked at how to create a Microsoft Word document, so to speak, from scratch. That is, we received a blank sheet into which, if necessary, we could enter the necessary text information. In addition to this, I want to look at an interesting feature - document templates in word.
A template is a ready-made design standard document. You just need to supplement it with the necessary text information. For example, a letter template will have typical structure: from whom, recipient, title, etc. A convenient feature if you often need to create documents with a similar structure. You can manually create a document with the desired structure and then save it as a template. Or use ready-made options from the collection of Microsoft Word templates. To do this, click sequentially file->create->template samples. Then select the option you need.
it-notes.info
Creating and saving MS-Word documents
Create MS-Word document can be done in several ways:
7) You can open the desired folder in Explorer and, by right-clicking, select the command “New ⇒ Microsoft Word Document” in the context menu. Then enter the file name.
8) You can create a document by clicking on the button (“Create”) on the “Standard” toolbar.
9) You can use the MS-Word menu command “File ⇒ New. . ." If the first two methods only directly create a document, then the latter is the most flexible tool, because it allows you to use various Extra options.
After selecting the menu command “File ⇒ New. . ." The dialog box shown in Figure 1.6 appears on the screen. In MS-Word 2003, when you select this command, it opens on the right additional panel(Figure 1.7), with which you can open the window shown in Figure 1.6 by selecting the command “On my computer. . ." from the "Templates" section. In the lower right corner of the Document Creation window, the type of document being created is indicated: document or template.
As mentioned earlier, a template is a special MS-Word file type that has a "dot" extension. This type files are designed to store both various kinds of user settings and, if necessary, some formatted text. Any MS-Word document is created on the basis of one or another template (by default, the “Normal.dot” template is used, which corresponds to the “New Document” element in the window shown in Figure 1.6), and all the settings and text of the template are transferred to the document with with exactly the same parameters and formatting as it was entered in the template.
Rice. 1.6 – Dialog box for creating MS-Word documents
The tabs of the dialog box (Figure 1.6) contain template names, grouped by the type of document created with it. Yes, on the tab
"Notes" are located various options formatting a memo, on the “Reports” tab - options for formatting reports, etc.
When you select a template, its design is loaded into the viewing area1. To create a new document based on the selected template, just click the “OK” button. Then you can add any necessary changes.
To save a document or template to disk in MS-Word, there are two menu commands:
“File ⇒ Save” (can be called with the keyboard shortcut Ctrl+S): saves the document with the name that was previously assigned to the document. If the document has not been saved before, then this command works similarly to the “File ⇒ Save As” command. . .";
When using the command “File ⇒ Save As. . ." You can specify not only a new file name, but also its new disk location and format. It was previously stated that MS-Word documents have a "doc" extension, corresponding to MS-Word files. However, in some cases (for example, when you need to transfer a file to another PC, but you are not sure that MS-Word is installed on it), it is convenient to use a different document format. For example, RTF format, which is supported by many word processors, including those operating under the control of other windows operating systems systems
To save a document in a different format, you should specify the desired format in the “File Type” area (Figure 1.8), select the folder to save, enter the file name and click the “Save” button.
1The “View” area is located on the right side of the window shown in Figure 1.6.
Rice. 1.8 – Saving a document in MS-Word
If you need to create a new folder to save a document, this can be easily done using the “Create Folder” command in the dialog box in question.
In order to open an MS-Word document, just double-click on the document file name in Windows. However, if MS-Word is already running, a new document can be opened by calling the menu command “File ⇒ Open” (or by pressing the keyboard shortcut Ctrl+O). A dialog box will appear on the screen
“Opening a Document”, which is functionally and externally very similar to the “Saving Document” window presented in Figure 1.8. Next, you should find the desired directory, select the file of interest and click the “Open” button, after which specified file will be loaded into MS-Word.
Any action that the user does on the computer is performed by a specific program loaded into the electronic hardware. system unit. Write text on the computer possible using various computer programs eg Microsoft Word, Open Office. Such programs are called " Text editor
"The Microsoft Word text editor is paid program, that is, it is installed on a computer for money, and not little. The Open Office text editor is a free program, that is, you can install it on your computer from the Internet for free. These programs have many different options for writing, designing, text editing and other features.
The most simple program for writing text is included in the system Microsoft Windows, that is, it is already on your computer. This is a text editor called " Notebook". The capabilities of this program are very modest, but we will begin to learn how to write text for now in this text editor.
There is a "Start" button in the lower left corner of the monitor screen. Hover your cursor over it and click, that is, click left button mouse (first open new tab). Next, move the cursor higher to the inscription “All programs”, the inscription will be highlighted in blue. A column with a list of programs will appear on the right.
Move the cursor to the right in this column and select the inscription “Standard” from the list; the inscription will be highlighted in blue. Another column with a list will appear on the right. Move the cursor to the right in this column and select the inscription “Notepad” from the list; the inscription will be highlighted in blue. Click on this inscription.
A window will open, at the top of which there is the inscription “Untitled-Notepad”.
A large white field appeared in front of us - space for writing text. A small vertical line blinks in the upper left corner of this field. This is our cursor, this is how it looks in a text editor, changing its appearance from an arrow to a vertical bar. Let's start typing text on the keyboard.
A capital letter is written by simultaneously pressing the Shift key with the left hand. Space between words is created by pressing the long, empty key at the bottom of the keyboard once. In order to, having written part of the text, continue it with new line, that is, to start a new paragraph, press the key Enter. To separate next paragraph text from the previous one with an empty line, you must press the "Enter" key a second time. You can delete an unnecessary letter if it is to the left of the cursor by pressing the key Backspace, if it is to the right of the cursor - by pressing the key Del. Place the cursor at the desired location using the mouse.
Write at least one paragraph of any text. Don't worry if you have to search for each letter on the keyboard for a very long time; sometimes it seems that the letter you need is not there at all. I assure you that the keyboard has all the letters and all the punctuation marks. Try and experiment with the keys. Marks such as exclamation point, question mark, semicolon, quotation marks, number are located in the second row from the top of the keyboard and are written when simultaneously pressing a key with the left hand Shift.
After you have written some text, you need to save the written document on your computer. In general, you should try to save the document as early as possible. It is enough to write only one word or even not write a single word, immediately save the document, and then continue entering text from the keyboard.
Hover your cursor over the “file” inscription in the upper left corner of the screen; the inscription will be highlighted in blue. Click on the inscription and a list of suggested actions will open. Click on "Save As".
A window will open with “Folder: My Documents” written in the top white field. This folder has already been created on your computer. Below are several more folders with different names, which are located inside the “My Documents” folder. Everything here is very simple, just like in ordinary life. There is a thick folder on your desktop that says “My Documents.” In this folder you put other folders with different names. But among the folders already there, there is not a single one with a suitable name so that you can put the text document you just wrote during the learning process there. This means you need to take a new clean folder, sign it and put the document there. And then put this new folder, like all the others, in the thick shared “My Documents” folder.
We click on this icon, a folder with a winking blue highlight appears in the white field. That's what it's called" new folder". Such a name does not reflect its contents, so you need to give the folder a decent name, that is, change the existing name. Press the "Del" key on the right side of your keyboard, the name "New Folder" and the blue highlight will disappear, and ours will appear inside the name field vertical bar cursor.
Type the name of the folder from the keyboard with a capital letter (although capital letters are not necessary) “Training”, do not put quotation marks. Press the "Enter" key. The folder has been created and named.
In order to put our text document in this folder, it must be opened. On a computer, this is done by double-clicking on the folder, that is, hover the cursor over the “Training” folder and click twice in a row. The folder will move to the top margin where the My Documents folder used to be. This means that we have opened our folder. There are three lines at the bottom of the window. The top line is called "File name" and the line says "*.txt"
When we opened Notepad at the very beginning, we saw the inscription at the top Nameless-Notepad. This means that our document does not yet have a name. On a computer, every document (text, photograph, video, etc.) is called file. Each file needs to be given a name so that it can be found later. required file in the desired folder.
Since working with different types documents on a computer are created using different programs, then special combinations of letters are written after the file name so that the computer knows in which program to open your file for work. In our case, we have a text document, which is worked with in a text editor program - Notepad. For files in this program, you should write the symbols .txt after the file name, the dot at the beginning is required. The line "File name" offers us exactly these symbols. The asterisk before the dot is intended to replace it with the file name.
Place the cursor after the asterisk before the point, that is, move the mouse over this place and click. The cursor will start blinking in the desired location. If it is difficult to place the cursor exactly in the right place, you can place it, for example, at the end of the text and then move it to the left by pressing the left arrow key (bottom right on the keyboard). The right arrow key is used to move the cursor to the right.
Now you need to erase the asterisk, that is, press the Backspace key if the asterisk is to the left of the cursor, as you did when typing. After this, enter the name of our file, that is, a text document, for example, “First text”, do not put quotation marks.
As a result, the file name should look like this: First text.txt Do not put a space after the word “text”. Click the "Save" button.
In general, in the future, do not put spaces between words in file names; it is better to put a dash or underscore; with spaces, errors may occur when opening files in some programs.
The save document window will close and your text document will re-open. At the top, instead of “Unnamed” it will now be written “First text”.
So, the text is written, the document has a name (file name), and is located in the “Training” folder, which is located in the “My Documents” general folder. Let's finish working with the document and close it. In the upper right corner, click the white cross on the red square. When you hover your cursor over it, a “Close” prompt appears.
Now let's try to supplement and correct the written text. To do this, you need to take it from the folder again. Open the text editor "Notepad" as you already did, starting with the "Start" button.
Click in order File, open.
In the window that opens, you will see the “Training” folder at the top, which means it is already open. Below it is your piece of paper with the title “First Text”. Click on the sheet, it will highlight in blue and its name will appear in the “File name” line. Next, click the “Open” button. The text you wrote earlier will open.
Now try adding a few more lines to this text. Delete the letter to the left of the cursor, to the right of the cursor, enter it again. Try removing the word. To do this, you need to double-click on it (it will highlight in blue) and press the "Del" key or at the top "Edit, Delete". When you click on the word "Edit", a list drops out, it contains the action "Delete", and next to it is the name of the key with which you can also perform this action. Now try to undo the deletion, that is, return the deleted word to its place. Click "Edit, Undo."
Now let's try to increase the font size so that the text is easier to see, and change the font type. Click "Edit, Select All". All text will be highlighted in blue. Next, click “Format, Font” at the top.
A window will open with the name “Font” at the top. The font type, style and size corresponding to our written text are highlighted in blue. All this can be changed.
There is a scroll bar in the "Size" column on the right. If you click on it and drag it down without releasing it, the font sizes will scroll. You can scroll through them one by one using the arrows on the scroll bar up or down.
Select the font size 18 and click on this number, it will turn blue. I left the style as usual. And in the left column I chose a different type of font, “Times New Roman”, I like this one better. You can choose all the parameters as you like. Then click the "OK" button.
